Practice Notice - Archive: Modified Correspondence Procedures, Publication Date: 1999-07-28

Modified Correspondence Procedures

Publication Date: 1999-07-28

This Notice replaces the notice on Modified Correspondence Procedures published in the Trade-marks Journal on April 14, 1999 and also replaces the notice on Regional Offices published in the Trade-marks Journal on July 7, 1999.

For the purposes of subsection 5(2) of the Patent Rules, subsection 3(2) of the Trade-marks Regulations (1996), paragraph 2(2)(a) of the Copyright Regulations, paragraph 3(2)(a) of the Industrial Designs Rules and paragraph 3(2)(a) of the Integrated Circuit Topography Regulations, the address for the Patent Office, the Office of the Registrar of Trade-marks, the Copyright Office, the industrial design section of the office of the Commissioner of Patents, and the Office of the Registrar of Topographies is:

Canadian Intellectual Property Office
Place du Portage I, 3rd Floor
50 Victoria Street
Hull, Quebec
K1A 0C9
Tel: (819) 997-1727

Effective April 1, 1999, for the purposes of subsection 5(4) of the Patent Rules, subsection 3(4) of the Trade-marks Regulations (1996), paragraph 2(2)(b) of the Copyright Regulations, paragraph 3(2)(b) of the Industrial Designs Rules and paragraph 3(2)(b) of the Integrated Circuit Topography Regulations, the following are the designated establishments or offices to which correspondence addressed to the Commissioner of Patents, the Registrar of Trade-marks, the Copyright Office or the Registrar of Topographies may be delivered:

  1. The Registered Mail Service of Canada Post
  2. Industry Canada
    Journal Tower South
    365 Laurier Avenue West
    Ground Floor
    Ottawa, Ontario K1A 0C8
    Tel.: (613) 990-4582
  3. Industry Canada
    5 Place Ville-Marie
    Suite 700
    Montreal, Quebec H3B 2G2
    Tel.: (514) 496-1797
  4. Industry Canada
    151 Yonge Street, 4th Floor
    Toronto, Ontario M5C 2W7
    Tel.: (416) 973-5000
  5. Industry Canada
    Canada Place
    9700 Jasper Avenue, Suite 540
    Edmonton, Alberta T5J 4C3
    Tel.: (403) 495-4782
  6. Industry Canada
    Library Square
    300 West Georgia Street, Suite 2000
    Vancouver, B.C. V6B 6E1
    Tel.: (604) 666-5000

In accordance with the above and recent amendments to the correspondence provisions of the Patent Rules and Trade-marks Regulations (1996):

  • Mail intended for the Patent Office or the Office of the Registrar of Trade-marks and delivered, during business hours, to CIPO's offices in Hull will be accorded the date of reception by CIPO. Effective June 23, 1999, mail intended for the Patent Office or the Office of the Registrar of Trade-marks and delivered, during business hours, to one of Industry Canada's regional offices listed above, will be considered to be received on the date of reception in that office, only if it is also a day on which CIPO's offices in Hull are open. Mail delivered to a regional office on a day when CIPO's offices in Hull are closed will be considered to be received on the next working day for CIPO. If, for example, mail intended for the Patent Office is delivered to Industry Canada's regional office in Toronto on June 24, it will not be considered to be received on June 24 as this is a day on which CIPO's offices in Hull are closed. Mail delivered to regional offices outside of Quebec on June 24 will be considered to be received on the next working day for CIPO.
  • Effective June 23, 1999, mail intended for the Patent Office or the Office of the Registrar of Trade-marks and delivered through Canada Post's Registered Mail Service will be considered to be received on the date stamped on the envelope by Canada Post Corporation, if it is also a day on which CIPO's offices in Hull are open. If the date stamp on the Registered Mail is a day when CIPO's offices in Hull are closed, the mail will be considered to be received on the next working day for CIPO.
  • Mail intended for the Copyright Office, the industrial design section of the office of the Commissioner of Patents or the Office of the Registrar of Topographies and delivered, during business hours, to CIPO's offices in Hull or to one of Industry Canada's regional offices listed above, will continue to be considered received on the date of reception in that office.
  • Mail intended for the Copyright Office, the industrial design section of the office of the Commissioner of Patents or the Office of the Registrar of Topographies and delivered through Canada Post's Registered Mail Service will be considered to be received on the date stamped on the envelope by Canada Post Corporation.

General information may be obtained at CIPO Headquarters in Hull, Quebec:

Telephone: (819) 997-1936
Facsimile: (819) 953-7620
Internet: http://opic.gc.ca